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By-Laws of the Alumni Association of Sterling College
September 22, 2012
ARTICLE I – Name
Sec. 1 This organization shall be known as the Alumni Association of Sterling College.
ARTICLE II – Purpose
Sec. 1 The purpose of the Association shall be to foster and maintain a lifelong relationship with every alumnus holding a common interest in the welfare and advancement of the College.
ARTICLE III – Membership
Sec. 1 All graduates are, “ipso facto,” members of this Association.
Sec. 2 All former students who terminated attendance prior to the 1995-96 academic year with at least 15 hours of credit at Sterling College (Kansas) shall be recognized as Association members. All former students who terminated attendance during or after the 1995-96 academic year with at least 24 hours of credit at Sterling College (Kansas) shall be recognized as Association members. Former students of the Sterling College Continuing Education Program (Missouri) who have completed 24 hours of credit with Sterling College will upon request be granted membership in the Association. All recipients of Sterling College Honorary Degrees are members of the Association.
Sec. 3 Any person who is or has been a member of the faculty or staff of the College may request associate membership in the Association.
ARTICLE IV – Officers
Sec. 1 The officers of the Association shall be President, Vice-President, and Secretary. The Association officers shall serve as officers of the Alumni Council.
Sec. 2 These officers shall constitute the Executive Committee which shall transact business when required between meetings of the Alumni Council. Meetings of the Executive Committee may be called by the President or Director and may be held in person or electronically. All decisions of the Executive Committee shall be reported to the Alumni Council in a timely manner.
Sec. 3 In the event of a vacancy, the unexpired term of an officer shall be filled by the Alumni Council from among its membership.
Sec. 4 Officers shall be elected by the Alumni Council for terms of one year and may be elected for two succeeding terms.
Sec. 5 No person shall hold elected office who is not a member of the Association.
ARTICLE V – Duties of Officers
Sec. 1 The President shall preside at all meetings of the Association and Alumni Council, appoint necessary committees, and have general supervision of the activities of the Association.
Sec. 2 The Vice-President shall perform the duties of the President in his/her absence or inability to act.
Sec. 3 The Secretary shall keep an accurate record of all committee appointments and reports; shall give notice of meetings, notify officers of their election and committees of their appointment.
ARTICLE VI – Alumni Council
Sec. 1 In order to enlarge the participation in the leadership of the Association, an Alumni Council shall be established of up to 13 members to include the Alumni Council Executive Committee; the Alumni Director; the Alumni Representatives from the Board of Trustees. The remainder to be made up of members at large making an effort to find diversity to best represent the greater alumni body.
Sec. 2 All alumni council representatives will serve three-year terms. Representatives may serve two succeeding terms and then must take one year off before being reelected.
Sec. 3 In the event of a vacancy in any position, the unexpired term shall be appointed by the Alumni Director.
Sec. 4 Duties of the Alumni Council shall be to formulate and implement plans of action and service for the Association in the interest of the College. The Alumni Council shall elect the officers and association representatives at the May meeting.
ARTICLE VII – Meetings
Sec. 1 The Alumni Council shall hold at least two meetings during each year with other meetings as called by the President or Director.
Sec. 2 No meetings of the Association are required but Alumni Banquets may be considered as meetings of the Association in the event that there is business to transact or reports to be given. The Association shall be kept informed of the activities of the Association and its members through periodic publications or communications from the Alumni Office.
Sec. 3 The Alumni Council shall include at least two alumni members from the Board of Trustees.
ARTICLE VIII – Alumni Director
Sec. 1 The College Alumni Director will serve as an ex-officio member of the Alumni Council providing liaison with College officials and assistance as requested.
ARTICLE IX – Amendments
Sec. 1 Any article of these By-Laws may be amended at any regular meeting of the Alumni Council by a two-thirds majority vote of the members present, upon written notification of the proposed amendment being provided to the Alumni council members prior to the meeting.